NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library January 9, 2023

Immediately following Board of Finance meeting

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on January 9, 2022 immediately following the Board of Finance meeting. President Eddleman welcomed new Trustee Mike Bomholt to the Board.

CALL FOR QUORUM

Present were members Glenn Eddleman, Mike Bomholt, Janet Stover, Lisa Hobbs, Kathy Small, Larry Watson, and Kenny Giselbach. Also in attendance were Director Jamie Scott and Administrative Assistant Sheri Wallace.

CONSENT AGENDA

Kathy Small made a motion to approve the consent agenda. Lisa Hobbs seconded and the motion carried. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

We have received an estimate from Dave Baney for $152,800.00. Director Scott passed that along to Mr. Hazelbaker. Mr. Hazelbaker stated that he is willing to donate

$100,000.00 for this project. He would like to know if the Board is committed to funding the additional amount. We will be getting additional estimates. The Board discussed using different community grants to offset the cost.

NEW BUSINESS

Electrical Quote for HVAC Project

Director Scott received a quote from Nugent Electric to install Air Handler/Boiler Control Panel Conduits for $5,080.00. Lat•ry Watson moved to accept the bid for Nugent. Kathy Small seconded and the motion carried.

Purchasing Policy

The Purchasing Policy was reviewed. Director Scott asked that the single purchase limit of $1     be increased to $5,000.00. Kathy Small moved to increase the single purchase limit to $5000.00. Lisa Hobbs seconded and the motion catTied.

2022 Annual

Director Scott shared a slide show of all the library programs during 2022. Program attendance is growing. The Long Range Plan was passed at the beginning of the year. We are concentrating on building partnerships in the community. We have copyrights for 19 of Marvin Crimm's paintings and are selling postcards and prints. We replaced the Chiller. We have new guttering at Frankton. We installed new furnaces at Frankton and Summitville. We have notary services at each branch. We have someone from Aspen helping people sign up for Medicare and government health insurance. Director Scott discussed ways to display statistics to make them easier to understand.

Directors Report

Stacey Jones is going to the Frankton Town Council meeting tonight. She contacted INDOT to study traffic at Church and Sigler streets to see about getting a four way stop. We received our 1782 approving our budget. LIRF was reduced.

Public Comment

Larry Watson thanked everyone for the wind chimes and condolences on the passing of his father. Glenn Eddleman passed out evalution forms for Director Scott's review and ask they are returned to Sheri Wallace by February 3 rd . Mike Bomholt thanked everyone and is looking forward to doing positive things during his term as a Tlustee.

Adjournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

February 13, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on February 13, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Mike Bomholt, Janet Stover, Kathy Small, Larry Watson, Kenny Giselbach, and Lisa Hobbs. Also in attendance was Sheri Wallace, Adminstrative Assistant.

CONSENT AGENDA

Janet Stover moved to approve the consent agenda. Mike Bomholt seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

Director Scott has contacted Pridelnark Construction for an estimate on this project. Mr Ralph Hazelbaker has donated $100,000.00 for this project.

NEW BUSNESS

Non-Resident Fee

The Resolution to Establish Non-Resident Fees at $60 per year was read. Kathy Small, Secretary, made a motion to accept the resolution as read. Mike Bomholt made a second and the motion can•ied.

Code of Conduct

Review of the Code of Conduct was tabled.

Internal Controls

Review of Internal Controls was tabled.

Ever Door Direct Mail for Advertisin

Director Scott would like to use Every Door Direct Mail to advertise upcoming programs and events at the library. We would pmtner with other businesses by selling advertising space on our flyer to offset costs. Board Members feel this would be effective and beneficial for each location.

Computer Donation to Catalyst Youth Center

Director Scott would like to donate three surplus computers to the Catalyst Youth Center. Larry Watson made a motion to donate three computers to the Catalyst Youth Center, Kenny Giselbach made a second and the motion carried.

ADDITION: Hot spot Lending Policy

Director Scott would like to add the following to the Hot Spot Lending Policy borrowing privileges: If circumstance warrant, the Library reserves the right to suspend hotspot borrowing privileges to any individual. Kenny Giselbach moved to accept this addition to the Hot Spot Lending Policy. Lisa Hobbs seconded and the motion carried.

Directors Report

None at this time.

Public Comment

There was no public comment.

Ad ournment

President Eddleman adjoumed the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES

Elwood Public Library Regular Meeting

March 13, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on March 13, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Mike Bomholt, Janet Stover, Kathy Small, Larry Watson, and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Larry Watson moved to approve the consent agenda. Janet Stover seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

Director Scott met with Pridemark Construction for an estimate on this project. They will have it completed in two weeks. The Food and Beverage grant is not given every year and application will need to be made through the Town of Summitville. Director Scott would like to provide previous Hazelbaker Scholars and the public with the opportunity to donate to this project through PayPal or Venmo. Janet Stover moved that the library obtain Venmo and PayPal accounts. Kathy Small seconded and the motion can-ied.

NEW BUSNESS

Code of Conduct

Director Scott presented a Code of Conduct for staff members of NMCPLS. Larry Watson made a motion to accept NMCPLS Code of Conduct as written. Mike Bomholt seconded and the motion carried

Internal Controls Insttuctions for Disbursements

Director Scott would like to amend the Instiuction for Disbursements as follows:

9. Paid claims are filed in order by check number by the month they were paid. Kenny Giselbach moved to accept the changes as read. Kathy Small seconded and the motion catTied.

Instructions for Selling Prints

Director Scott would like to change the Policy and Instructions tor Selling Prints of Mr.

Crim's Paintings. About selling prints, the policy should be changed as follows.

For prints and other miscellaneous items (puzzles, coffee 'nugs, key chains), the Library will sell prints on demand Janet Stover moved to accept this change to the Policy and Instructions for Selling Prints of Mr. Crim's Paintings. Kenny Giselbach seconded and the motion carried.

Bank Reconciliation Procedures

The Board of Trustees reviewed the Bank Reconciliation Procedures. Kathy Small moved to accept the Bank Reconciliation Procedures as written. Larry Watson seconded and the motion carried.

Directors Report

The library has set up library email. addresses for the Board to make accessing Board information easier. We had twenty-one people attend Lou Gerig's program. Thank you Kenny for recommending it. The mayor even attended. He donated a Willkie paperweight. Lenny Sharp donated a framed Crim print to the Frankton Library. Director Scott shared photos of the refurbished chairs at Summitville. Corwin Sullivan has done a very good job restoring these chairs. Thank you to Sheri for running the Board Meeting in February. Thank you to the Board for approving the Every Door Direct Mailing for the library.

Superintendents at Elwood and Madison Grant said the best way to get into the schools is to come to Kindergarten Round Up. Sarah Huffman attended Career Day at Elwood. Senate Bill 12 deals with disputed material in schools as well as public libraries. We are hoping this bill will not pass. Our policy states that it is the parent's responsibility to monitor what their children read.

Public Comment

There was no public comment.

Adjournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Ralph E. Hazelbaker Library

Regular Meeting

April 10, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Tlustees to order on April 10, 2023 at the Ralph E. Hazelbaker Library at 4:30 p.m.

CALL FOR QUORUM

Present were members Glenn Eddleman, Mike Bomholt, Janet Stover, and Kenny

Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace,

Administrative Assistant, Mike Tschuor, Pridemark Construction, Beverly Austin, and Sarah Fox, Hazelbaker Branch Manager.

CONSENP AGENDA

Mike Bomholt moved to approve the consent agenda. Kenny Giselbach seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

Mike Shore, Pridemark Construction, presented a bid of $134,820.00 for the Pavilion at the I-lazelbaker Library. We could take some things out to lower our cost to $104,000.00. They will be able to start as soon as they obtain the permits. David Baney gave an estimate of $154,800.00. Mr. Baney's subcontractors will not be able to start for some time. Kenny Giselbach moved to accept the quote from Pridemark for $134,820.00. Mike Bomholt made a second and the motion carried.

NEW BUSNESS

Elwood: A Pictorial History Printing Quotes

Director Scott received a quote from Printing Partners for the Elwood Pictorial History for $9,500.00 for 100 books. MT Publishing had a more reasonable quote of $28.50 per book. We need to get additional information from MT Publishing on adding colors. We are waiting on a quote from [mages of America. Director Scott would like to revisit this next month.

Committees

Director Scott would like to form a building committee to help with building maintenance at all three locations. Lisa Hobbs volunteered to chair this committee. Mike Bomholt and Kenny Giselbach also volunteered for the committee. Janet Stover made a motion to establish this building committee to take inventory of maintenance items

for Nonh Madison County Public Library System. Mike Bomholt made a second and the motion carried.

Stats Website

Director Scott unveiled the new site to gather all library statistics system wide. It is still a work in progress but should make the statistics easier to understand. We sent out our first Every Door Direct flier through the post office on March 17. We had 29 people come in and tell us they received it. We had four new people come to the writing program. We have had new people come to other programs as well.

Directors Report

We are having a fundraiser at Dairy Queen on April 29 th from 4 pm to 9 Pin. Fifteen percent of the proceeds will be donated to the library. We had another water leak. This is the fourth time for repair. Mr. Rooter repaired it last time. Fortunately, it was still under warranty. Mr. Rooter repaired it immediately with no cost to the library. We received an Indiana Legal Help Desk Kiosk. Jim Hunter, Court Administrator for Madison County recommended Elwood Public Library receive this service. We have three trees that need to be removed from Elwood. We have Hensley,s Tree Service scheduled to do that work.. We will be closed for staff training on May 3rd.

Public Comment

Beverly Austin shared the Jamie Scott and Sheri Wallace are very good at watching the money and you can count on their information being correct. Mrs. Austin is thrilled that the Summitville Pavilion project is moving forward. Also keep your eyes open for the Elwood Pictorial Directory at rummage sales. She has found two copies that way.

Adjournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library Regular Meeting

May 8, 2023

4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on May 8, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Mike Bomholt, Lisa Hobbs, Larry Watson and Kenny Giselbach. Also in attendance was Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Mike Bomholt moved to approve the consent agenda. Lisa Hobbs seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

Work will staff on the Pavilion as soon as this week.

NEW BUSNESS

Health Insurance Renewal

We are consulting with McGowan insurance to try to reduce the cost of Employee Health Insurance. Director Scott and Sheri Wallace will be meeting with Anna Drake to discuss alternatives to the plan we have now.

Yearly Review of Internet Policy and Wireless Internet Policy

The Board of Trustees reviewed the Internet Policy and Wireless Internet Policy. Larry Watson moved there be no change to the current policies. Lisa Hobbs seconded and the motion carried.

Directors Report           

Perfection Group and Daikon have been out to look at the new chiller. There is a part that needs to be replaced. We have not heard back from them yet* The HVAC controls project is about 80% completed. The rest of the project will be completed remotely. May InService was cancelled due to a surgery in Director Scott's family. Elwood day of caring is this Friday. During National Library Week we celebrated Pretzel Day by giving away soft pretzels. Patrons loved it. Our book sale that week made $904.00. We had three trees removed last week by Hensley's Tree Service. Summer Reading will kick off in June, Public Comment

There was no public comment.

Ad ournment

President Eddleman adjoumed the meeting by consent,

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

June 12, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on June 12, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Larry Watson, Kathy Small, Janet Stover and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Kathy Small moved to approve the consent agenda. Janet Stover seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

Footers were poured last Friday. The masons are scheduled to lay the foundation blocks on Wednesday.

NEW BUSNESS

Timeline for 2024 Budget Approval

Board Members reviewed the timeline for the 2024 Budget. Approval, public hearing and adoption of the 2024 budget will all take place at regularly scheduled board meetings. No changes were made.

Initial Budget Review

Director Scott proposes increasing the budget for our Rainy Day fund for 2024 to $100,000.00. The LIRF budget will be $50.000.00 for 2024. The operating budget will remain at $1,375,608.00 for 2024.

Directors Re ort

Director Scott is putting together information for the Building Committee on each location. Meetings will need to be publicized. Director Scott would like to meet and discuss each location and then visit each location. She will coordinate with Lisa Hobbs, Chairman of the Building Committee. We received a notice from the Elwood

Redevelopment Corporation that for budget year 2024 they will be using all TIF money allocated to them. We have had 97 children sign up for Summer Reading. July I st is the block party between 6 pm to 8 pm. We have partnered with area churches,the Catalyst Center and the YMCA. Thank you to Sheri for running the board meeting in May.

Public Comment

There was no public comment.

Ad ournment

President Eddieman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

July 10, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on July 10, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Larry Watson, Kathy Small, Janet Stover, Mike Bomholt, Lisa Hobbs, and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Kathy Small moved to approve the consent agenda. Kenny Giselbach seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

We are currently waiting on the bricks. We have found a good selection to match the building. They will probably start next Monday laying the brick.

NEW BUSNESS

2024   Bud et Review

Director Scott and Sheri Wallace will be meeting with Ryan Burke at the DLGF on July 19th . Director Scott is planning to increase our budget by the MLGQ which will be approximately $50,000.00 for the Operating Budget. Rainy Day and LIRF will stay at $50,000.00 each.

Hotspot Lending Policy

Director Scott would like to add the following:

If the hotspot is returned undamaged within six months, the replacement cost will be forgiven. Fee changes are Total of Replacement, Shipping and Processing Cost to be no more than $80.00. All other fees will be $10.00. Lisa Hobbs moved to accept these changes to the Hotspot Lending Policy. Mike Bomholt seconded and the motion caried.

Credit Card SOP

Director Scott would like to add the following:

Additional responsibilities are listed in the attached resolution andpolicy. Kathy Small moved to accept the changes to the Credit Card SOP. Larry Watson seconded and the motion carried.

Bank Transfer for Investment Purposes

June Property Tax settlement has given us a surplus for the remainder of 2023 in our operating account. Directory Scott would like to transfer $400,000.00 from Star Bank to First Farmers Bank and Trust. Larry Watson moved the Treasurer make the transfer to First Farmers Bank and Trust. Janet Stover seconded and the motion carried.

Directors Report

Marvin Crim has finished the Summitville Depot painting and donated it and four additional paintings to the library. He also donated two H.O. scale models of paintings he has donated. He has donated 27 paintings since September 2020. Daryl Idlewine donated a map from 1904 of all the railways in Indiana. The Block Party was postponed until July 15 because of weather. We will not be having a dunk tank but we will get everything else. We replaced the refrigerator in the breakroom. Jared Carter invited Marvin and Anita Crim, and Jamie and Greg Scott to lunch on Friday. He donated two copies of his new book of poetry to the library. We are currently working on starting a Library of Things that can be checked out. Trustee Lisa Hobbs is going to solicit donations of tools to be included. We received a letter from the Indiana State Library stating that we are in compliance with Public Library Standards for 2022. We received a funding commitment from USAC for $68,736.00. That will pay 80% of our broadband costs. We have back up internet providers for our branched through Fiberhawk. Stats are up 13% from this time last year.

Public Comment

There was no public comment.

Ad ournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

August 14, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on August 14, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Larry Watson, Kathy Small, Janet Stover, Mike Bomholt, Lisa Hobbs, and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Mike Bomholt moved to approve the consent agenda. Kathy Small seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

The bricks have been laid along the block foundation. As soon as the rain stops they will pour the concrete.

NEW BUSNESS

Meeting Room Conflict for September's Meeting

Because of the Labor Day holiday, Kids in the Kitchen has been moved to the following Monday which is Board Meeting Day. We can meet in the Indiana Room or meet at Frankton. The members agreed to meet at the Frankton Community Library. They will also have a building committee meeting immediately following the Board Meeting.

Approve 2024 Budget for Publication 2024 Budget Review

The following 2024 budget was requested for publication:

Rainy Day Fund Budget--$50,000.00

Operating Fund Budget--$ I ,425,000

The maximum estimate funds to be raised are $1 ,074, 166

The current tax levy is $1,032,077

Estimated Property Tax Cap of $167,800

Library Improvement Reserve Fund--$50,000

Kathy Small made a motion to approve the 2024 budget for publication. Janet Stover made a second and the motion carried.

Patron Behavior Policy

Director Scott would like to change and/or remove language in the Patron Behavior Policy that is definitive and legally defined. Kathy Small made a motion to accept all changes to the Patron Behavior Policy. Lisa Hobbs seconded and the motion carried.

Meet Room Policy

Director Scott would like to remove Supervised visitations are not required to leave a $30 deposit from 111 Reservations. Director Scott would like to add Section V. SUPERVISED VISITATIONS. Larry Watson moved to accept these changes. Mike Bomholt seconded and the motion carried.

Indiana State Librar Consortium Resolution for Public Internet Access

Kathy Small made a motion to accept the Indiana State Library Consortium Resolution for Public Internet Access as read. Lisa Hobbs made a second and the motion carried.

Hotspot Lending Policy

Director Scott would like to add the following:

Overdue hotspots will be deactivated by library staff and a $2.00 per day late fee will be added to the patron 's account up to $14. ()0. Director Scott would like to remove If the hotspot is returned after it is seven days overdue, the patron will be charged a-$204-aÉe4ee-aed-the replacement cost. Lisa Hobbs moved to accept these changes to the Hotspot Lending Policy. Kathy Small seconded and the motion carried.

Library of Things Policy and Waiver

Trustees reviewed the Library of Things Policy and Waiver. Larry Watson moved to accept the policy and waiver as written. Kathy Small seconded and the motion carried.

Directors Re ort

We are getting ready for Glass Festival. We are receiving entries for the Art Show. Patricia Dickey will be the highlighted artist this year. Marvin Crim will be here on Saturday August 1 9th , painting live. We are also having a book sale. Our stats are up.

The Block Party went well. We had great attendance.

Public Comment

There was no public comment.

Adj ournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Frankton Community Library

Regular Meeting

September 1 1, 2023

Immediately following Public Budget Hearing

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on September 1 1, 2023 at the Frankton Community L.

CALL FOR QUORUM

Present were members Glenn Eddleman, Larry Watson, Janet Stover, and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Kenny Giselbach moved to approve the consent agenda. Janet Stover seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville South Pavilion

The concrete floor was poured. The posts are up. We are waiting on truss delivery, hopefully this week.

NEW BUSNESS

Leave Without Pay

According to our Personnel Policy, the Board must approve any leave without pay over 30 days. Director Scott has already approved 30 days of leave without pay for an employee caring for an ill family member. This employee is in the process of moving their family member to an assisted living facility and would like to petition the Board for additional leave without pay as needed for the remainder of 2023. Janet Stover moved to grant leave without pay through 2023 for said employee. Larry Watson seconded and the motion carried.

Replacement Benches at Elwood

Director Scott would like the Board's consideration in replacing the benches that were removed in disrepair at the Elwood Public Library. Director Scott has received several requests to replace them. The Board discussed different materials and styles of benches and what would be most useful and cost effective. Director Scott will continue to look at different options.

Directors Report

We have upgraded our Broadband from 100 mbps to 2GB at Elwood. Frankton and Summitville have upgraded from 50 mbps to 500 mbps. This has dropped our monthly bill from $1377.00 to $918.00 per month. David Baney has checked out the cement and guttering at Elwood. He doesn't feel the cement is an issue since it is still level. He is going to send a quote for pop ups from the down spouts to move the water away. Our ramp is also too steep. The Art Show showcased Pat Dickey this year and held an open house. Pat donated a sketch of Calloway's to Sarah Huffman who donated it to the library. The Block Party at Summitville was successful last weekend. Director Scott and Sarah Fox had a booth with a Breakout Box, Snap Circuits, Caterpillar and the Prize Wheel. They gave away free books.

Public Comment

There was no public comment.

Adjournment

President Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting October 9, 2023 4:30 P.M.

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on October 9, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Lisa Hobbs, Janet Stover, Kathy Small, Mike Bomholt and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Kathy Small moved to accept the consent agenda. Mike Bomholt made a second and the motion can•ied. The members signed the minutes and the claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville's South Pavilion

The roof is on and shingled. The brick work on the pillars and the soffits should begin this week.

NEW BUSINESS

Adopt 2024 Budget

The 2024 budget was read and a motion to adopt the following budget was made by Lisa Hobbs. Library Operating Fund Budget; $1 ,425,000: Rainy Day Budget; $50,000: Library Improvement Reserve Fund; $50,000. Kathy Small made a second. The motion carried.

Motion to Transfer Funds to Library Improvement Reserve and Rainy Day Funds

Mike Bomholt made a motion to transfer $10,000.00 into the Library Improvement

Reserve Fund. Janet Stover seconded and the motion carried. Kathy Small read the Resolution to Transfer Funds to the Rainy Day Fund and moved that $100,000.00 be transferred into the Rainy Day Fund from the Operating Fund. Janet Stover made a second and the motion can•ied.

Resolution to Reduce Library Improvement Reserve Fund

The Resolution to Reduce Library Improvement Reserve Fund Appropriations was read. Kathy Small made a motion to reduce LIRF appropriations to $12,889.00 to fund the 2024 LIRF budget. Lisa Hobbs made a second. The motion carried.

Nominating Committee

Mike Bomholt volunteered to be on the nominating committee.

Patron Behavior Policy and Public Access Computer Policy

The Patron Behavior was reviewed. Director Scott would like to add Any violations of the Public Access Computer Policy that are not illegal. Kathy Small moved to accept these changes. Lisa Hobbs seconded and the motion passed. The Public Access Computer Policy was reviewed. Director Scott would like to make the following changes:

ADD: Management may disable the blocking orfiltering measure during use by an adult to enable access for bona fide research or other lawful purposes.

REMOVE: All persons residing in or owning property in the townships we serve will be required to hold a current NMCPLS library card to access the library 's conlputers. REMOVE: After 30 days, the will be required to provide documentation to obtain a resident card.

REMOVE: Misuse d the Library's cojnputers or any violation of this or the Conlputer Use Policy will be suéject to the Patron Behavior Policy.

ADD: Failure to abide by the Public Access Computer Policy may result in the loss of Internet and or NMCPLS library privileges. Refier to the Patron Behavior Policyfor more information.

Lisa Hobbs moved to accept the changes to the Public Access Computer Policy. Kathy Small seconded and the motion carried.

Director's Report

Youth Services held Bluey Day at the library and had 133 in attendance. Mike Bomholt asked about raising attendance for the Mystery Book Club. We have not received an Evergreen shipment since the end of August. The Indiana State Library is working with NOW courier to get things caught up.

Public Comment

There was no public comment.

Ad ournment

President Glenn Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

November 13, 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on November 13, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Kathy Small, Mike Bomholt, Lisa Hobbs, Larry Watson and Kenny Giselbach. Also in attendance were Jamie Scott, Director and Sheri Wallace, Administrative Assistant.

CONSENT AGENDA

Lisa Hobbs moved to approve the consent agenda. Kenny Giselbach seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.

OLD BUSINESS

Summitville's South Pavilion

Director Scott shared pictures of the progress. We are waiting for installation of the railings, guttering, landscaping, outlets, ceiling fans and can lights. Lee Hazelbaker asked about naming the Pavilion. Mr. Hazelbaker said Director Scott can name it anything she likes.

NEW BUSINESS

Employee Raises/Director and Administrative Assistant

Mike Bomholt made a motion that all eligible employees receive a 5% raise for 2023. Kathy Small made a second and the motion catTied.

Larry Watson made a motion that the Director and Administrative Assistant receive a 5% raise for 2023. Lisa Hobbs made a second and the motion carried.

2024  Holida Calendar

The Board of Trustees reviewed the 2024 Holiday Calendar. Lisa Hobbs made a motion to accept the 2024 Holiday Calendar with the addition of Juneteenth. Kathy Small seconded and the motion carried.

Nominating Committee

The nominating committee presented the following slate of officers. Glenn Eddleman,

President; Larry Watson, Vice President; Kenny Giselbach, Treasurer; Kathy Small, Secretary; Janet Stover, Assistant Treasurer. Mike Bomholt moved to accept this slate of officers. Lisa Hobbs seconded and the motion carried.

Toshiba Copier Lease for all three branches

Members reviewed the Toshiba Copier Lease for all three branches. Mike Bomholt moved to accept this copier lease. Kathy Small seconded and the motion carried.

Director's Report

In Service went very well with Mary Baker Boudisa and Annie Wood Bell. Mary spoke about emotions. Annie did two sessions about talking and listening skills and the other on burnout. These ladies speak very positively about the library. Frankton had a carnival for Halloween with 400 people through the door. We did not patticipate in the Spooktacular at Elwood. We did have a booth at the Chili Cook Off. We have had people request our breakout boxes. We have had a painting donated of Wendell Willkie's gravesite in Rushville. We are not sure what to do with it. Director Scott will contact the Rushville Public Library to see if they would like to have it. Mike Robertson has installed a new camera aimed at the parking lot. Director Scott shared pictures of a table made from the book pulley in the old library.

Public Comment

There was no public comment.

Adjournment

President Glenn Eddleman adjourned the meeting by consent.

NORTH MADISON COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

Elwood Public Library

Regular Meeting

December I l , 2023 4:30 PM

CALL TO ORDER

President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on December 1 1, 2023 in the meeting room of the Elwood Public Library.

CALL FOR QUORUM

Present were members Glenn Eddleman, Kathy Small, Mike Bomholt, Larry Watson and Janet Stover. Also in attendance were Jamie Scott, Director, Sheri Wallace, Administrative Assistant and Mike Robertson, IT Manager.

CONSENT AGENDA

Mike Bomholt moved to approve the consent agenda. Kathy Small seconded and the motion carried. The members signed the minutes and claims register. Assistant Treasurer Janet Stover signed checks.

OLD BUSINESS

Summitville's South Pavilion

Director Scott shared pictures of the progress. The landscaping still needs to be completed. The grass will be seeded in the spring. The work is complete on the door. The door to the pavilion may need to be replaced in the spring. We need one or two can lights to stay on all night.

NEW BUSINESS

Transfer of Appropriations Resolution

Secretary Kathy Small read the Resolution to Transfer Funds Within the Library Operating Fund Major Category. Kathy Small moved the Resolution be adopted as read. Mike Bomholt seconded and the motion carried.

Pest Control Prevention and Res onse Polic

NMCPLS Pest Control Prevention and Response Policy requires all incoming material in a special heater for at least one hour at 130 degrees. Evergreen Indiana Pest Procedures require us only to heat material when bedbugs have been identified and the owning library has been contacted. We will be changing our policy to align with Evergreen Indiana.

Personnel Policy Section: Wage and Salary Administration

Wage and Salary Administration was reviewed and tabled until next month.

Materials Selection Policy

Director Scott reviewed the Material Selection Policy with the Trustees. No changes were suggested at this time.

Photography, Videotaping and Other Recording Devices Policy

Director Scott reviewed the Photography, Videotaping and Other Recording Devices Policy with the Trustees. No changes were suggested at this time.

Long Range Plan

Director Scott and the Trustees discussed the current Long Range Plan. We have established some good community partnerships and continue to work on those. We are still working toward some building maintenance and new projects at all three locations.

Director's Report

We received our 1782 Budget notice stating our budget is approved for 2024. We replaced the restroom faucets at Summitville. We replaced all the toilet seats in Elwood and the staff restroom at Frankton. We got a new door closure at Elwood. We will be getting a new website at the first of the year. Administrative Assistant Sheri Wallace shared our year to date earnings in interest for all accounts. Marvin Crim has donated another painting. Mike Robertson demonstrated the new 3D printer for the Trustees.

Public Comment

There was no public comment.

Adjournment

President Glenn Eddleman adjourned the meeting by consent.